BYLAWS
Revised
The name of this organization shall be The Oklahoma
The general purpose of the
Collaborative, the “Lead Entity” for the
The Collaborative is committed to the implementation of
single points of entry to access health and human services information in all
regions of the state.
The responsibilities of the Collaborative include but are
not limited to:
1.
Develop a statewide coordinated approach for a
2.
Develop an integrated statewide
3.
Serve as the designating body for I&R providers who
wish to operate as
4.
Advise the OCC when an I&R service provider meets
the criteria to provide
5.
Assure that each approved
6.
Advocate for funding to support
7.
Develop relationships with influential organizations,
decision-makers, and elected officials who can help support
8.
Assist I&R/Assistance programs in their pursuit of
AIRS accreditation.
9.
Serve as the entity that resolves any possible disputes
in the event that two or more I&R’s request being certified for the same
geographic area or region.
10. Resolve
other disputes or issues regarding
11. Using
an established formula, provide recommendations to the administering entity
responsible for the allocation of funds appropriated for
ARTICLE V – BOARD OF
DIRECTORS
Section 1. Membership The membership of the Collaborative consists
of the Board of Directors, hereafter referred to as the “Board”.
Section 2. General Powers The Board shall exercise the powers of the
Collaborative. The Board shall have the
power to adopt rules and regulations consistent with these bylaws and the laws
of the State of
Section 3. Number, Tenure and Qualifications The number of voting Directors shall be no
less than seven and no more than twenty-three.
Each Director shall have one vote unless specified otherwise in these
bylaws. No more than one Director shall
be an officer, director or employee of a single organization. The Tenure of Board Members is as outlined in the
Policies & Procedures manual.
Board members or their designated
proxy will be expected to attend at least seven (7) meetings per year. Absences of more than four (4) meetings will
require the Board to request another designee from that agency or association.
Board members shall be representative
of the following:
(a). Governmental State Agencies –One member
per agency as designated by each Agency’s Appointing Authority
1.
Department of
Human Services
2.
Department of
Mental Health and Substance Abuse Services
3.
Department of
Health
4.
Department of
Rehabilitation Services
5.
The Office of Homeland Security
6.
Department of Emergency Management
7.
Office of the Faith Based and Community
Initiatives
(b). Other Board Director positions will include:
8.
9.
10.
11.
12.
OASIS
Statewide Information and Referral Provider
13.
14.
Turning Point Council Designee
15.
16.
17.
Federation of Red Cross Executives Designee
18.
State Salvation Army Designee
19.
Up to five (5) members-at-large
(c). Designees will be selected by their
represented associations or agencies with written confirmation sent to the
Board Chair. Members at large will be
recommended by the Nominating committee and confirmed by majority vote of the
voting Board members.
Section 4. Regular Meetings Regular meetings of the Board will be held
at least quarterly and at such time and place as determined by the Board.
(a). Notice of any regular meeting of the Board
shall be given at least seven business days prior to the meeting and may be
delivered by regular mail, facsimile, electronic mail or any other means
requested by the member.
(b). The agenda of a regular meeting shall be
distributed at least five business days prior to the meeting and may be
delivered by regular mail, facsimile, electronic mail or any other means
requested by the member.
(c). All meetings will comply with the
Oklahoma Open Meetings Act.
Section 5. Special
Meetings Special meetings of the
Board may be called at any time and location by the request of the Executive
Committee of the Board.
(a). Notice of any special meeting of the
Board shall be given at least three business days prior to the special meeting
and may be delivered by regular mail, facsimile, electronic mail or any other
means requested by the member.
(b). The agenda of a special meeting shall be
distributed at least three business days prior to the meeting and may be
delivered by regular mail, facsimile, electronic mail or any other means
requested by the member.
(c) All meetings will comply with the
Oklahoma Open Meetings Act.
Section 6. Quorum and Vote A quorum at any meeting of the Board shall
be a majority of 50% plus one the total number of Board members. In establishing a quorum, a vacancy on the
Board shall not be counted toward the total number of voting members. A Board member may designate another
individual to serve in his/her absence at official Board meetings by providing
a written proxy to the Board. The Board
member proxy may exercise all of the same rights and privileges afforded to the
designated Board member. Each action at
any meeting of the Board shall be taken in accordance with established quorum
and the Oklahoma Open Meetings Act, by a majority of the votes cast on the
question by the Board members present, each exercising one vote, unless
applicable law or these Bylaws provide otherwise.
Section 7. Vacancies Any Board vacancy caused by resignation,
death, retirement, disqualification, incapacity, expiration of term, or
otherwise shall be filled by that position’s representing organization within
60 days of the occurrence of the vacancy.
Section 8. Compensation and Expenses Directors as such shall not receive any
compensation or reimbursement for services or expenses incurred for the benefit
of the Collaborative.
Section 9. Resignation Any Director may resign at any time by
giving written notice of his/her resignation to the Board. Unless otherwise specified in the written
notice, the resignation shall take effect upon receipt thereof.
Section 10.
Removal of Directors Any
Director may be removed at any time for cause, by majority vote of the Board
members present.
Section 11. Meeting Proceedings The Collaborative shall keep at the
principal office correct and complete books and records of account, minutes of
the proceeds of its Board and committees including a record giving the names
and addresses of the Directors.
Section 12. Fiscal Year The fiscal year is defined as the State
Fiscal Year, July 1 through June 30.
Section 13. Governance Robert’s Rules of Order, Newly Revised,
shall govern all meetings of the Collaborative and its committees except when
superseded herein by these bylaws and in accordance with requirements of the
Oklahoma Open Meetings Act.
Section 14. Meeting
Schedule: Meetings of the Collaboration
will take place the last Wednesday of every month, January – November. There will be no meeting in December.
ARTICLE VI - OFFICERS
Section 1. Number The officers of the Collaborative shall be
the Chair, Vice-Chair, Immediate Past Chair and Secretary. Each shall be elected by the members of the
Board from among its members for a term of 12 months. These officers comprise the Executive
Committee.
Section 2. Election and Term Officers shall be elected annually at the
last meeting of the fiscal year. Each
such officer shall hold his/her office until his/her successor shall have been
duly elected or until his/her resignation, removal or death.
Section 3. Removal The Board may remove any officer elected by
the Board by the majority vote of the Board members present.
Section 4. Vacancies Any vacancy in any office because of death,
resignation, removal, disqualification or otherwise, may be filled by the Board
of Directors for the unexpired portion of the term.
Section 5. The Chair The Chair shall function for all purposes as
the Collaborative President and principal executive officer and shall in
general supervise and control all of the business and affairs of the
Collaborative. The Chair shall see that all orders and resolution of the Board
are carried into effect and in general shall perform all duties incident to the
office of Chair and such other duties as may be prescribed by the Board.
Section 6. Vice Chair The Vice Chair will serve as the Chair
Elect. The Vice Chair shall serve in the
absence of the Chair. The Vice Chair
shall perform the duties of the Chair, and when so acting, shall have all the
powers of and be subject to all the restrictions upon the Chair. The Vice Chair shall perform such other
duties as that may be assigned to him or her by the Chair or by the Board.
Section 7. Immediate Past-Chair The Immediate Past-Chair shall serve as an
advisor to the Chair and shall perform such other duties as assigned to him or
her by the Chair or by the Board.
Section 8. Secretary The
Secretary shall record all the proceedings of the Board and committees, if any,
in books to be kept for such purposes and in general perform all duties
incident to the office of Secretary and such other duties as are given to him
or her by these bylaws or as may be assigned to him or her by the Board or the
Chair.
Section 1. Standing Committees The Board may create standing committees as
it deems appropriate and assign them with specific duties and powers and
determine the date of their termination.
A member of the Board shall chair each committee, with the exception of
the Advisory Committee. Committee
members other than the chair need not be members of the Board. Standing Committees include:
(a)
Executive Committee-The offices of the Executive
committee shall be elected for the next fiscal year at the last regular meeting
of the current fiscal year.
(b)
Nominating Committee-The nominating committee shall
prepare a slate of candidates for the purpose of the election of the officers
of the Executive Committee and the three (3) Members At Large Board positions
at the regular meeting in May of each year.
(c)
211 Resource and Development Committee
(d)
211 Call Center Application Review Committee-This
committee reviews and makes recommendations to the Board for approval of 211
Call Centers.
(e)
211
(f)
Disputes Resolution Committee
(g)
211 Call Center Operations Committee: Membership shall include, representatives from existing 211
Call Centers in Oklahoma and other Information & Referral providers who
have Letters of Intent (to apply to be designated as a 211 Call Center) on file
with the Collaborative
Section 2. Ad Hoc Committees The Board may create Ad Hoc Committees as it
deems appropriate and assign them with specific duties and powers and determine
the date of their termination. Each Ad
Hoc Committee shall be chaired by a member of the Board. Committee members other than the chair need
not be members of the Board.
Section 3. Term of Office Each member of a committee shall continue to
serve at the discretion of the Board.
Section 4. Vacancies Vacancies in the membership of any committee
may be filled by appointments by the Board.
Section 5. Limitation of Authority No committee shall have any authority beyond
that expressly granted to it by the Board of Directors.
ARTICLE VIII – CONFLICT OF
INTEREST
Any volunteer participating in any official activity on
behalf of the Oklahoma 2-1-1 Advisory Collaborative including participating on
the Board, committees or any other related events or actions is required to
submit a signed Conflict of Interest Statement and submit to the Board.
ARTICLE IX - AMENDMENTS TO
THE BYLAWS
Bylaws may be amended by a two-thirds (2/3) majority vote of
the Board present and voting, provided such proposed amendments have been
submitted to the Board for their inspection and study ten (10) days prior to
the vote.
ARTICLE X - EFFECTIVE
DATE/ADOPTION OF BYLAWS
The initial Bylaws of the